Assets and inspections
Asset management software for school facilities
Every boiler, rooftop unit, pump, and panel with its documents, inspections, and full service history on one record, built as your team works and connected to the backlog and the capital plan.
Why the record matters
The equipment history a district actually has is in someone's head.
A condition assessment from years ago, a spreadsheet nobody trusts, and a lead technician who remembers which unit fails every August. Edviro builds the record as a by-product of doing the work, so the district owns it.
- History builds itself. Completing work is what writes the service record.
- Signals attach to assets. Short cycling and runtime creep show up on the equipment, not in a separate alarm list.
- Patterns become decisions. Repeat failures and rising cost are flagged for repair-or-replace review.
What is on the record
Registry, hierarchy, documents, history, inspections, lifecycle.
One record per asset, readable by the technician in the mechanical room and the planner reviewing replacements.
- RegistryBoilers, RTUs, pumps, panels: type, make, age, nameplate read from a photo.
- HierarchyDistrict → school → building → system → asset; signals roll up the same way.
- DocumentsManuals, submittals, warranties, and drawings on the asset itself.
- HistoryEvery work order, part, and cost logged as the work is completed.
- InspectionsScheduled per asset, completed from a phone with checklist and photos.
- LifecycleRepeat failures and rising cost flag repair-or-replace review.
From one asset to the capital plan
The third failure is already evidence.
When the same rooftop unit needs a belt for the third time in a year, Edviro has the dates, the costs, the notes, and the runtime data that preceded each one. It flags the unit for review, models repair against replacement, and carries the winner into a funded project.
How capital planning uses the record →Asset records make the rest of the platform smarter.
Diagnostics read the history to explain a fault, work orders carry it to the technician, preventive maintenance is prioritized by it, and the capital plan is built on it. Use Edviro's registry, or connect the asset data in your existing CMMS.
Questions from districts
Asset management FAQ
What does an asset record in Edviro include?
Type, make and model, age, and nameplate details; its place in the district → school → building → system hierarchy; manuals, warranties, drawings, and photos; every work order, repair, part, and cost logged against it; scheduled inspections and preventive tasks; and related building and energy signals. Work orders and inspections attach automatically as the team works, so history builds itself. Districts can run assets and work orders in Edviro or connect an existing CMMS.
How does Edviro help prioritize preventive maintenance?
Preventive tasks are scheduled per asset, and their priority is informed by the record: equipment with repeated failures, high repair cost, or abnormal behavior in building and energy data—short cycling, runtime creeping up—moves up the list. The result is a preventive maintenance schedule ordered by what the history and the data say, rather than by the calendar alone.
How does asset history feed repair-or-replace decisions?
Failures, repairs, and costs accumulate on the asset record, so Edviro can show which equipment is consuming the most attention and money. When a pattern emerges—repeated failures, rising repair cost, age—the asset is flagged for review, both options are modeled against the building's real operating data, and the evidence carries into projects, budgets, and multi-year capital priorities that trace back to the maintenance record.
How do we get our existing asset list into Edviro?
Existing asset inventories—from a CMMS export, a facility condition assessment, or a spreadsheet—are imported and mapped to buildings and systems during onboarding. Gaps can be filled in the field by photographing nameplates, and the registry improves as work is completed against it.
Can technicians update asset records in the field?
Yes. Inspections, photos, readings, notes, and completed work are recorded from a phone or tablet and attach to the asset immediately, so the record reflects what the technician actually found.
See what Edviro finds in your buildings.
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