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Platform / Modules / Facilities scheduling

Scheduling for gyms, fields, auditoriums and rooms

Staff and community groups ask for a space and a time. Someone on your team approves it, and the booking goes on one calendar for the site. It’s a free module with the AI Crew subscription.

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What is facilities scheduling software?

Facilities scheduling software handles requests to use a building’s spaces, such as gyms, fields, auditoriums and classrooms. In Edviro, each request goes to a person for approval, and approved bookings sit on one calendar per site, so everyone can see what is in use and when.

How it works

01

Request

Staff or a community group asks for a space, a date and a time.

02

Check

Edviro checks the calendar for anything already booked there.

03Human

Approve

A person on your team approves or declines the request.

04

Calendar

The booking appears on the site’s calendar.

What you get

One calendar per siteEvery booked gym, field, auditorium and room, in one place.
One queue of requestsEach request shows the space, the date and who asked.
Approval by a personNothing is booked until someone on your team says yes.
Double bookings caughtTwo requests for the same space and time are flagged before either is approved.

How it works with the AI Crew

The crew knows what’s bookedWhen a unit runs after hours, Edviro checks whether anything was on the calendar. If nothing was, it’s flagged.→Keep your current schedulerIf you already use a scheduling tool, keep it. This module is there for teams that don’t have one.→

Common questions

Does it cost extra?

No. Facilities scheduling is a module you can add to your AI Crew subscription at no extra cost.

Who approves a booking?

A person on your team. Edviro checks for conflicts and puts the request in front of them, and they decide.

Do we have to use it?

No. The AI Crew works alongside the tools you already run. Add this module only if you don’t have a scheduler or want to move off the one you have.

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